Commercial Operations & Administration Specialist (m/w/d)

About the role

Do you enjoy structured work, keeping an overview and making sure tasks are completed reliably?

Foodnova develops and scales its own consumer brands in Health & Wellbeing. Behind our brands are orders, suppliers, production, warehouses, invoices and administrative processes.

We are looking for a Commercial Operations & Administration Specialist (m/w/d) to take independent responsibility for recurring tasks and support our operations team.

Your mission

Keep our commercial and operational processes running reliably.

Manage orders, documents, master data and administrative tasks, making sure outstanding issues are followed through.

Your responsibilities

Purchasing & operations

• Create orders in our ERP system JTL.
• Check order confirmations and delivery dates.
• Communicate with suppliers and manufacturers.
• Request documents and check completeness.
• Maintain product and supplier master data.
• Support stock reconciliation and goods movements.
• Handle straightforward logistics and returns cases.

Administration & accounting

• Check and organise incoming invoices.
• Prepare accounting documents.
• Support coordination with accounting and our tax adviser.
• Maintain structured contract and document filing.
• Support general administrative tasks.
• Help organise onboarding processes.

Processes & systems

• Work with JTL and other digital systems.
• Keep data complete and current.
• Identify recurring problems and suggest improvements.
• Support digitisation and automation of administrative workflows.

What you bring

• Completed commercial vocational training or a comparable qualification.
• Initial experience in purchasing, order processing, administration or a similar function.
• A structured, careful approach.
• Good Excel skills.
• Confidence using digital systems.
• Very good German for documents and operational communication.
• Independence and reliability.

Helpful experience

• Commercial training in industry, wholesale or foreign trade.
• ERP systems, ideally JTL.
• E-commerce or retail.
• Basic knowledge of accounting-related processes.
• Working with suppliers and logistics partners.

How you work

You like things organised and completed. You handle recurring tasks reliably without repeated reminders and follow up missing information independently.

You work carefully, think ahead and want to improve existing processes. This is a practical commercial specialist role, not a strategic management position.

Why Foodnova?

Join a small team where your work directly supports the business. Gain insight into consumer-brand operations, own defined areas of work and develop your professional skills.

We value reliability, initiative and collaboration.

Small teams. Big ambitions.

Role details

Location

Frankfurt am Main

Hours

Full-time

Reporting to: Operations Manager / Management, Operations & Product